updated on 16 October 2020 | reading time: 8 minutes

Working with files

Working with Gravit Cloud

Working with files on Cloud

Gravit gives you massive cloud storage to access your design from any device.

You get the files stored on the cloud by going to File/Open from Cloud… or by using the shortcut / SHIFT + / CTRL +O.

Open from Cloud

You can also reach cloud storage from the Welcome Screen.

Welcome screen gravit cloud

To save your artworks use the file menu File/Save to Cloud.. (1) or File/Save (2).

save and save to cloud dialog boxes

The last one has a handy shortcut / CTRL + Sand brings up the dialog box with the Save to cloud option.

Save to cloud dialog box

Cloud Dialog

No matter if you are saving to the Cloud or opening a file from it, the Cloud dialog looks pretty much the same.

It comprises of the three sections :

  1. Header section
  2. Content section
  3. Footer section

Header Section

The header contains the Gravit Cloud’s dropdown(1), Refresh Cloud Content button(2), your account information(3) and close, maximize/minimize icons(4).

Note: you can access your Google Drive storage from the Gravit Cloud dropdown.
Google drive link
To learn more about Google Drive account integration, please, read the next chapter of this article.

Content Section

The content section contains three areas:

  1. Helper area where you can create a new folder, change the view or list your files into a specific order
  2. Folder area to select the folder
  3. File area with the Recent Files session plus all of the files you store on the cloud or in the selected folder

When clicking on a file, a contextual window is opened on the right side of the Cloud dialog showing a bigger preview and more details about the file, such as how many people are currently collaborating, how many comments and the status of the Review process.

The footer section is the one that differs depending on whether you are saving or retrieving the file.

If you are opening the file it contains nothing.

If you are saving the file a typical save file dialog(1) shows up on the footer.

When you select the file it brings up a few buttons to manage the file:

  1. Cancel to leave the selection and select other files
  2. Copy
  3. Cut
  4. Delete
  5. Download to save the file on your device

You can reach the same options, plus Rename and Paste, via dropdown(2) by clicking on the three-dots icon(1) on the top-right of the thumbnail.

Note:  by default, the ellipsis icon is hidden. To bring it up hover over the file thumbnail
As mentioned previously, the drop-down has an option to rename the file. When selected, it allows you to adjust the file title directly without additional dialog panels.

Example Files

If you just created your account or still haven’t saved any files to your Cloud, it still won’t be empty: Gravit Designer offers a selection of Example files that you can explore and get to better know the app.

Even after you save your own designs, the Example files are always going to be available at the bottom of your files list.

Google Drive Integration

You can open any file from your Google Drive storage and edit it in Gravit Designer.

First, expand the Gravit Cloud dropdown on the top-left of the Gravit Cloud Panel.

Google drive link

Select Connect new Cloud drive… to bring up a Add new Cloud drive panel.

add new cloud drive panel, Gravit

For now, this panel has only one option – Connect Google Drive. Click on it to bring up a familiar dialog box with the list of your Google accounts.

Choose the google account

Select the account to proceed to the confirmation dialog box. Click Allow button if you agree with the privacy policy and terms of use.

Confirmation dialog box

It will open yet another dialog box with a wordy message which basically means the following:

  1. Click Open Additional Files button to select the file from the Google Drive storage and open it in Gravit Designer
  2. Click Ok if you only want to connect the Gravit app to the Google Drive account

add more files

Note: reagardless of the option selected you are now able to save your designs directly to the Google Drive by going to the File/Save to Cloud as… or by using the shortcut / SHIFT + / CTRL +S

Open a File from the Google Drive

Imagine you are looking for the file you once saved in your Google Drive.

You can open it by following these steps:

  1. Head over to File/Open from Cloud.. or use the shortcut / SHIFT + / CTRL +O
    File open from the cloud
  2. Make sure the Personal Google Drive is selected in the Clouds dropdown on the top-left of the panel
    Personal Google Drive folder
  3. Click on the button Open files… to open the Google Drive folder
    Open files from google drive, Gravit
  4. Double click on the file to start editing it in Gravit Designer or choose the file and click Select button on the bottom left.
    Google drive folder. how to select the file for editing in Gravit

Work with Multiple Files

You can’t open multiple files at once in Gravit Designer regardless it’s your local drive or Google Drive.

Select Multiple files from Goog;e drive

Selecting multiple files(1) from the Google Drive folder holding  / SHIFT or  / CTRL you can add them to the Gravit Cloud panel. They would be displayed as thumbnails in the content section.

Multiple files opened into Gravit's Cloud

Note: you can’t add multiple files by selecting folder. The folder you selected would be displayed inside the folder tree of the Gravit Cloud, but with no content.
open folder from Google drive

Google Drive options

To edit your Google Drive integration expand the Cloud dropdown and select the Settings icon.

Goggle drive integration option in Gravit

In opened dialog box you can type a name of your integration.

Edit Cloud Drive

Click the Save button to commit the changes.

Save cloud dialog box changes

Click the Disconnect button to exit your current Google Drive account and cancel the Google Drive integration.

disconnect the account

Now you are able to pick up another Google Drive account to connect to the Gravit Designer.

Google drive link

Sharing Files

Starting from version 2.1 you can share designs you saved on the cloud. All you need to do is to copy and paste the link from the Share dialog. There are two options available: the Public and the Private sharing links.

To open the Share dialog, click the Share button on top the right of the Gravit Designer document.

By clicking the dropdown on the right(1), it is possible to attribute a specific role to the users with whom you share the link: Viewer, Developer, Reviewer or Approver. It’s also possible to remove the access from everyone with the link(2).

Viewers can only visualise the file, without the possibility to leave comments, but can still download or save the file. Developers can inspect elements from the file, save a copy or download, and export the file. Reviewers can add comments and annotations, and Approvers can comment, reopen and approve a file. By setting the role to No Access, everyone with the link loses the access to that particular file. If you change it to another role, users with the link will be able to access it again.

You can click here to open a file and see what the Viewer role looks like.

The same roles can be applied for the Private Sharing(1). This link is sent via email, and using the Private Sharing you can restrict the access even more. For example, you can leave the Public link with the role Viewer and provide this link to more people, but leave only a few as Reviewers through the Private Sharing link.

Note: the sharing link is unique and not directly modifiable.You can not place the cursor and type inside the link field, although you have some sharing option to adjust and change the output file. To learn more, please, read the next chapter “sharing options”.

Version History

You can access up to 20 last versions of your designs saved on the Gravit Cloud. Continue working from a different point, restore a critical element or see how your design evolved. It can be accessed from File > Show Version History.

A new version is created every time you save your file.

After accessing Show Version History, you are presented with a list of all available versions of the current design in the right panel. Clicking on a version shows it on the canvas for you to inspect — with a double-click you can edit it.

version history

To give you an extra indication that you are previewing a particular version, the menu bar is replaced with two buttons: Edit this version and Close preview. Both functions (Preview and Restore) are also available from the context menu of each version in the list. Even when you have reverted to an older version, all future versions are still accessible in the list — also when saving after that.

version history pro

This is an exclusive Gravit Designer PRO feature.