updated on 03 December 2020 | reading time: 5 minutes

Collaboration

Comments panel

The Comments panel, where the collaboration workflow happens, is located on the right, in a tab right next to the Inspector panel. 

On this panel, you will find the Annotation tools(1), find the Design Approval Flow options(2), and interact with other collaborators and the file owner through the comments(3).

Annotation tools

Right at the top of the Comments panel, you will find the tools that allow collaborators to add comments and annotations directly to the canvas, the Annotation tools(1). Each Annotation tool has its own customization options once you select them.

As the file owner or a collaborator with a role that allows adding annotations, simply choose one of the tools, click on the canvas where you wish to add it(1), and an input field to add a comment will be shown on the panel(2). Type the comment, then click Add comment(3).

 

Note: You can’t add an annotation to the canvas without typing a comment on the panel. If you add an annotation to the canvas but don’t type anything on the comment input field and click “Add comment”, the annotation won’t be added to the file.

Add notes

The first of the annotation tools allow you to add an icon to canvas indicating a simple note on the design. When selecting this tool, you can see a color picker right under the tools, with the option to change the color of the icon.

Draw arrows and lines

The second annotation tool allows you to draw arrows and lines pointing to specific places on the canvas. To customize this tool, you can change the color, the size of the line and arrow, change the orientation of the arrow point, or make it a simple line by unchecking both “Start arrow” and “End arrow”.

Highlight canvas areas

This annotation tool works as a highlighter, where the stroke has less opacity and is see-through. You can customize the color and the width of the stroke.

Draw free-form lines and shapes

This annotation tool works similarly to the Freehand tool, where you can draw any free-form shape on the canvas, being able to customize the color and the stroke width.

Draw rectangles

Just like the Rectangle tool, with this, you can add an annotation to the canvas by drawing a rectangle. You can change the color and width of the stroke, but also add a fill color with less opacity.

Draw Ellipses

Similar to the tool above, with this one you can leave an annotation by drawing an ellipse on the canvas. Customize by changing the color and width of the stroke, and the fill, just like the rectangle tool.

 

Note: To be able to see the annotations on the canvas, you must be with the Comments panel opened. While the Comments panel is opened, the tools from the toolbar are disabled (Comment mode). 

Interaction with other collaborators

The file owner can collaborators allowed to add comments can interact through the comments panel. The comments allow replies, tagging users and assigning comments.

This interaction is in real-time: one person with the file opened can see another collaborator adding and replying to comments. Collaborators with specific roles that are accessing the file at the moment are shown on the toolbar, on the right.

 

Note: Changes made to the file are not updated in real-time. Collaborators should reload the file to be able to see updates made to the file itself. 

Replying comments

To reply to a comment, simply click on it and a reply input field will show, with the options to Cancel and Reply.

Comment options

There are a few options to manage the comments left on the file by clicking the three-dots icon next to each one.
The owner of a comment has the option to Resolve, Edit, Delete or Copy the Permalink for that comment.
The owner of the shared file can resolve comments and comment threads made by others, and every comment also has the option to have the permalink copied.
The file owner still has some advanced options at the top, next to the Annotation tools. It’s possible to resolve all comments and threads with a click, and also show all resolved comments.

Mention and assigning comments

In the comments, it’s possible to mention other collaborators directly. You can mention any of the other collaborators, the file owner, all collaborators (including the owner), or mention all those with some specific role, like Reviewers or Approvers.

You can also assign a comment or thread to a specific user. After using the mention, a checkbox is shown allowing to choose from one of the collaborators to be assigned.

If you mark the checkbox, the comment is assigned to one of the collaborators.

To know more about the collaborator roles, check the Collaborators Roles section.

Notifications

The number of comments is indicated in magenta on the Comments panel tab.

When opening the Comments tab, new comments are highlighted.

Note: All the activities, such as new comments, replies, mentions, invitations, resolved comments, change of roles, etc, are notified to all users involved via email.